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Leasing a copier machine allows you to enjoy its use while avoiding the high upfront costs of purchasing the same. You can use the leased equipment just as you would use a purchased equipment. You have the opportunity to do printing services for your business. Most businesses that adopt leasing are able to enjoy sophisticated technologies at affordable costs. In particular, this is very important for small business that can compete with bigger firms in possession and use the latest copier machines. The user has the opportunity to use a machine that is suitable for its business rather than getting used to what it bought. It can change the type of copier soon after the term is over.
As far as leasing a copier is concerned, there are few things that matter. When leasing a copier machine for your trade, make sure to follow these tips. The print volume of the copier is the first thing to understand. You need a copier machine that has the capability of meeting your daily print requirements. It is important to remember that some large papers need to be counted as two pages. If you are printing large papers, consider getting a copier with a higher capacity.
The monthly duty cycle is the number of pages the copier was designed to print per month when it is fully operational. Expert advice is that you buy a machine where your monthly print requirements fall in the middle. It is not advisable to buy a machine that can only produce 5000 pages when you need 20,000 pages or vice versa. You will not achieve full capacity of higher duty cycle machine leading to excess idle capacity which is costly or fails to meet your print needs if you lease a low duty cycle machine.
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The speed of the copier is important as well. You need a copier that will produce more papers within a short time if you need a high level of printouts. Sometimes, faster machines may not be the best, especially where quality is paramount.
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Consider the color requirements as well. You must make sure that you get a multicolor machine if you are printing complex documents that need color. If your copier is only needed for internal prints that do not need to be colorful, you can work with a standard copier.
The leasing terms is another factor to take into consideration. When the copier will be used in a multi-user high use environment, make the lease term to be less than 48 months if you want to reduce costs through long term leases.Such a machine ought to be replaced the soonest. If you are working in a standard environment, you can lease even up to 60 months.